Publication Ethics Statement
Out of concern for maintaining high publishing standards and scientific integrity, the European Management Studies editorial board takes all the possible steps to counteract practices contradictory to the ethical standards accepted in science.
The ethical standards established by the Committee on Publication Ethics (COPE) served as a reference point for the selected ethical standards.
Rules applicable to the editor-in-chief and the editorial board
Criteria for accepting texts for publication
The editor-in-chief must comply with the current law regarding defamation, copyright infringement, and plagiarism and is responsible for deciding which submitted articles should be published. The editor-in-chief decides which materials will be published. When evaluating joint publication submissions, one considers their scientific value, originality of approach and clarity of argument. They can consult with Editorial Team members, reviewers or both.The principle of scientific integrity
The editor-in-chief cares for the scientific integrity of the published works. To maintain it, Editor can consult the author and make necessary changes and corrections. In case of suspicion of unfair practices (plagiarism, falsifying the test results), EiC is obliged to decide to withdraw the text from publication.The principle of confidentiality
No editorial team member is allowed to disclose information about submitted papers to unauthorized persons. Persons authorized to have this information, according to the publishing procedure, are the author, designated reviewers, editors and other persons participating in the publishing process.The principle of non-discrimination
Race, gender, religion, origin, citizenship or political beliefs of authors do not in any way affect the evaluation of texts. Texts are evaluated solely on their merits. In the field of anti-discrimination, the editorial staff complies with the Constitution and the law in force in the Republic of Poland.The principle of disclosure and conflict of interest
Unpublished articles or their excerpts may not, without the written consent of the authors, be used in the research of the editorial team or reviewers or by any other person involved in the publishing process.Withdrawal of text
A scientific editor has the right to withdraw a text from publication if there is evidence of unreliability of research results or falsification of data, if unintentional errors are made (e.g., calculation errors, methodological errors, the work bears the signs of plagiarism or violates the rules of publishing ethics.Rules applicable to authors
The author is obliged to maintain standards of scientific integrity and adhere to the principles of publishing ethics.
The author may submit for publication only previously unpublished works and works not submitted for publication in other publications. Submitting manuscripts to more than one publisher simultaneously is considered unethical behaviour.
The author is obliged to cooperate with the editors in the review process.
The principle of authorship of the work
Authorship should be limited to individuals who significantly contributed to the idea, design, execution or interpretation of the work. All persons who contributed to the paper should be listed as co-authors. In the case of other individuals who influenced certain significant aspects of the scientific article, they should be listed or presented as contributors. The author should make sure that all co-authors are listed in the paper, have seen and approved the final version of the paper, and have agreed to its submission for publication. Authors submitting multi-authored texts for publication must disclose the contribution of each person involved in its creation (with the authors' affiliations and information on who authored the concepts, assumptions, methods, protocol, etc., used in creating the text).The principle of disclosure of conflicts of interest
The author should disclose any conflicts of interest that may affect the results of the research or its interpretation (such as honoraria, educational grants or other funding, membership in organizations and associations, employment relationships, consulting activities, ownership of stock or other equity interests, patents, licensing agreements, and personal or professional relationships). All sources of financial support for the work, including the grant number or other funding source reference, must be disclosed.The principle of originality of the work
The author may submit only their original texts for publication. Research and information from other scientists used in the publication should be appropriately cited or mentioned. Plagiarism or falsification of data is not acceptable.The principle of scientific integrity
The author must provide a fair description of the research work performed and an objective results interpretation. The work should contain information that allows the identification of data sources and the reproducibility of research. The presentation and interpretation of data and research results inconsistent with the principles of publishing ethics is unacceptable and may result in the withdrawal of the text.Rules for presenting research reports
The author of a research-based text should provide an accurate summary of their work and discuss its significance objectively. The underlying data of the work should be presented accurately in the paper. The work should contain enough details and sources to allow for the reproducibility of the conducted research. Inconsistent or deliberately inaccurate statements are considered unethical behaviour and are not allowed.The principle of data and code availability
After publication, the author is obligated to provide access to the raw research data and code used for calculations upon request. In addition, they should retain said data for after publication.The principle of the reliability of sources
The author must list the publications used in creating the text in the appendix bibliography.Rules on errors in published works
If an author discovers a fundamental error or inaccuracy in their work, they are obliged to notify the editorial secretary as soon as possible.Approval (in relation to Institutional Review Board (IRB)
The research described in the articles submitted to European Management Studies, should be conducted to high standards of safety and ethics. We expect all research to comply with the requirements of the relevant institutional review board (IRB) and to support the general ethical principles of the Declaration of Helsinki.The principle of ghostwriting/guest authorship
Ghostwriting/guest authorship are manifestations of scientific dishonesty. Any detected cases will be unmasked, including notification of relevant entities (authors' employing institutions, scientific societies, associations of scientific editors, etc.), and manifestations of scientific dishonesty, especially violations and violations of ethical principles applicable to science, will be documented in the editorial office.
To prevent cases of ghostwriting and guest authorship, the editorial board requires authors of publications to disclose the contribution of individual authors to the creation of the publication (with their affiliations and contributions). The author submitting the manuscript takes primary responsibility. The editors also require information about the sources of funding for the publication and contributions from scientific research institutions, associations and other entities (financial disclosure).
Rules for reviewers
Editorial decisions
The reviewer supports the Editor-in-Chief in making editorial decisions and may similarly support the author in improving the paper.The principle of anonymity
All reviews are performed anonymously, and the editorial board does not disclose author data to the reviewers.The principle of timeliness
The reviewer is obliged to deliver the review within the established deadline. If, for some reason (content, lack of time, etc.), one is unable to meet the deadline or undertake the review, one should immediately inform the editorial secretary.Principle of confidentiality
All reviewed papers and their reviews are confidential. Disclosure of works to third parties is not permitted (except to those who participate in the publishing process). Reviewers and others involved in the publishing process may not use the research contained in unpublished manuscripts without the author's express permission. Information obtained during the review process is treated as confidential and may not be used for the personal benefit of those involved.The principle of maintaining standards of objectivity
The review should be objective. Personal criticism of the paper's author is considered inappropriate. All reviewer's comments need adequate arguments.The principle of the reliability of sources
Reviewers should identify publications not cited by the author of the paper. Any statement of a previously discussed observation, source, or argument must be accompanied by an appropriate citation. The reviewer should also inform the editorial secretary of any significant similarity, partial overlap of the content of the reviewed work with any other published and known work or suspicion of plagiarism.Principle of reviewer's conflict of interest prevention
The reviewer must not use the reviewed work for their personal needs and benefits. One should also not evaluate the text where there may be a conflict of interest with the author. If one notices the possibility of a conflict of interest, one is obliged to signal this fact to the editors and return the text under review.
The reviewer may also decline to review the text due to insufficient knowledge.
A reviewer may not delegate the task of writing a review to another reviewer without the express prior consent of the editorial board.
Reviewers and editors shall report any cases of dishonesty in the unauthorized use of intellectual property. They shall also inform the publisher if they become aware of any ethical code breaches.
Procedures for dealing with potential violations
If any manifestation of scientific dishonesty is detected, the publisher, relying on the guidelines proposed by the Committee on Publication Ethics (COPE), will follow the following procedure:Integrity procedures
Crossref Similarity Check
Manuscript checking is done using iThenticate which provides plagiarism prevention services to publishers around the world.Procedures
In the event of detection of any manifestations of scientific misconduct, the Editors, based on the guidelines proposed by the Committee on Publication Ethics (COPE), will use the following schemes:- Suspected redundant publication in a submitted manuscript
- Suspected redundant publication in a published manuscript
- Suspected plagiarism in a submitted manuscript
- Suspected plagiarism in a published manuscript
- Suspected fabricated data in a submitted manuscript
- Suspected fabricated data in a published manuscript
- Corresponding author requests addition of extra author before publication
- Corresponding author requests removal of author before publication
- Request for addition of extra author after publication
- Request for removal of author after publication
- What to do if you suspect ghost, guest or gift authorship
- How to spot authorship problems
- What to do if a reviewer suspects undisclosed conflict of interest (Col) in a submitted manuscript
- What to do if a reader suspects undisclosed conflict of interest (CoI) in a published article
- What to do if you suspect an ethical problem with a submitted manuscript
- What to do if you suspect a reviewer has appropriated an author’s ideas or data
- How to respond to whistle blowers when concerns are raised directly
- How to respond to whistle blowers when concerns are raised via social media
Rules on the use of artificial intelligence
No part of an author's work should be written by artificial intelligence.
Responsibility for the created work is the ultimate and primary factor behind the following guidelines and should be used in conjunction with the publisher's other ethical principles.
If artificial intelligence tools are used to create, develop or generate an article, the author must describe the content created or modified and cite the name and version of the AI tool used.
Articles that contain unauthorized uses will be rejected by the publisher during the review or decision-making stage.
These rules are subject to change depending on the development of the use of artificial intelligence in the publishing sector.
Kindly refer to the guidelines below to determine which use complies with the publisher's rules.
Key assumptions
Creating (copywriting) any part of an article using a generative AI/LLM tool, including generating an abstract or literature review, is prohibited. The author must be responsible for the work and its accuracy, integrity and validity. Any concerns about the work should be directed to the publisher.
Generating or reporting results using a generative AI/LLM tool is not permitted, as according to our criteria for authorship, the author must be responsible for the creation, and interpretation of one's work and its accuracy, integrity and validity.
Reporting statistics in the text using a generative AI/LLM tool is not permitted due to concerns about the authenticity, integrity and validity of the data obtained; however, using such a tool to help analyze the work would be acceptable. Any other concerns about the data should be referred to the publisher using standard methods.
Editing an article using a generative AI/LLM tool to improve its language and readability would be acceptable, as this mirrors standard tools already in use to improve spelling and grammar and uses existing material created by the author rather than generating entirely new content, all while the author remains responsible for the original work.
Unauthorized use of artificial intelligence
- abstract creation - creating an abstract of an article using prompts entered by the author into the generative AI/LLM tool;
- creating a hypothesis - creating a hypothesis or set of research questions using prompts entered by the author into the generative AI/LLM tool;
- creating an introduction - creating an introduction using prompts entered by the author into the generative AI/LLM tool;
- creating a methodology - creating or describing a methodology using prompts entered by the author into the generative AI/LLM tool;
- literature review/creating a bibliography - creating a list of citations/references for a literature review or evaluating and analyzing the literature using prompts; entered by the author into the generative AI/LLM tool.
- results analysis/discussion - analyzing or describing data/results using prompts entered by the author into the generative AI/LLM tool;
- conclusion creation - creating conclusions using prompts entered by the author into the generative AI/LLM tool;
- image creation - image creation using prompts entered by the author into a generative AI tool, such as (but not limited to) DALL E.
Information on the processing of personal data by the University of Warsaw
Administrator
The processed personal data administrator is the University of Warsaw (UW), 26/28 Krakowskie Przedmieście Street, 00-927 Warsaw.
The administrator can be contacted via:
- mail: University of Warsaw, ul. Krakowskie Przedmieście 26/28, 00-927 Warsaw;
- telephone: 22 55 20 000.
Data Protection Officer (DPO)
The administrator has appointed a Data Protection Officer who can be contacted on all matters relating to the processing of personal data and the exercise of rights connected to the processing of personal data under the email address iod@adm.uw.edu.pl. However, the tasks of the DPO do not include other matters, such as providing information related to the execution and handling of the contract.Purpose and legal basis of personal data processing
Your personal data will be processed for the following purposes:- To conclude or execute a contract between the UW and an entity with which the person is affiliated or on whose behalf the person is acting, as well as to verify that entity (e.g., a client, contractor, or other entity contacting the University of Warsaw) and to contact that entity on an ongoing basis - the basis for processing personal data is: 6(1)(b) and (f) GDPR;
- to carry out activities resulting from generally applicable legal regulations, in particular concerning the fulfilment of obligations arising from tax and accounting regulations and regulations governing the conduct of proceedings by authorized entities - the basis for processing personal data is 6(1)(c) GDPR;
- implementation of a task in the public interest - the basis for processing personal data is 6(1)(e) GDPR;
- establishment, investigation or defence of claims in judicial, administrative or other extrajudicial proceedings - the basis for processing personal data is 6(1)(f) GDPR;
- archival (evidential), consisting of securing information in case of the need to prove facts or demonstrate the fulfilment of an obligation incumbent on UW - the basis for processing personal data is: 6(1)(f) GDPR.
Recipients of the data
Administrator employees who require access to personal data for official duties will be granted permission to process such data.
Personal data may be disclosed to public authorities, institutions or third parties authorized to request access to or receive personal data under applicable laws.
Recipients of personal data may also be entities to which the administrator, based on a contract of entrustment of personal data processing, will commission the performance of specific activities that involve the need to process personal data.
Period of processing of personal data
The period for which personal data is processed depends on the purpose of the processing. The period for which personal data will be kept is calculated based on the following criteria:- accounting, for a period of 5 years from the beginning of the year following the fiscal year in which operations, transactions or proceedings related to the concluded contract were finally completed, paid off, settled or barred;
- tax, for a period of 5 years, counting from the end of the calendar year in which the tax obligation arising from the settlement of the concluded agreement arose;
- in the scope of UW's performance of activities resulting from generally applicable laws - for the period resulting from these laws;
- in terms of fulfilment of UW's legitimate interests constituting the basis for such processing, for the period necessary for the fulfilment of this purpose or until you object to such processing unless there are legitimate grounds for further processing by UW;
- in terms of establishing and asserting its claims or defending against claims made - until the statute of limitations for potential contractual or other claims.
Rights related to the processing of personal data
The administrator guarantees the exercise of all rights related to the processing of personal data under the terms of the GDPR, i.e. the right to:- access to the data and to receive a copy of the data;
- to rectify (amend) their personal data;
- limitation of the processing of personal data;
- erasure of personal data (subject to Article 17(3) of the GDPR);
- objection;
- raising a complaint with the President of the Data Protection Authority if you consider that the processing of your personal data violates personal data protection laws.
